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Introduction
At Craftex Cleaning Systems we take social and environmental factors into consideration alongside financial factors in making decisions on the purchase of goods and the commissioning of services. Our purchasing decisions should where practicable consider whole life cost and the associated risks and implications for society and the environment.
Procurement can make a significant contribution to our goals of sustainable economic development and resource minimisation by ensuring that the goods and services we buy consider optimum environmental performance.
Procurement has an additional role to play in minimising any risk of social exploitation within the supply chain. We believe that this not only makes business sense, it also has the potential to improve the living and working standards of people around the world.
This policy standard sets out the detailed requirements and minimum expectations of our policy of sustainable and ethical procurement. Specifically, it addresses the expectation that our staff and suppliers have a natural respect for our ethical standards in the context of their own particular culture and that relationships with our suppliers are based on the principle of fair and honest dealings at all times.
The same principle of fair and honest dealings must be extended to all others with whom our suppliers do business, including employees, sub-contractors and other third parties and their local communities.
Our Policy
Craftex Cleaning Systems’ Ethical supply chain policy seeks to cover the ethical issues and social responsibility within supply chains when managing business to business supplier relationships and the purchasing of goods and services from our suppliers.
Upholding the principles of this policy is a shared responsibility between Craftex Cleaning Systems and its suppliers and the policy will be adopted at senior and director level within the company. Craftex Cleaning Systems expects its suppliers to assign and accept similar responsibility.
All Craftex Cleaning Systems staff involved in the procurement of goods and services have a responsibility to be aware and have a thorough understanding of the ethical issues referred to in this policy.
Objectives
Sustainable Procurement
Our sustainability objective is to ensure a continuous improvement in procurement decisions measured against delivering sustainable and ethical trading. More specifically, we seek to avoid adverse social and environmental impact in the supply-chain, the reduction of environmental impact from service operations and the purchase of products that meet recognised environmental standards.
Ethical Procurement
Our ethical objective is to ensure that people in the supply-chain are treated with respect and have rights with regard to employment including the rights to freely choose employment, freedom of association, payment of a living wage, working hours that comply with national laws, equal opportunities, recognised employment relationship, freedom from intimidation and to a safe and healthy working environment.
Our Commitment
Sustainable Procurement Standard
Working in partnership
Environmental impact
Procurement process
Monitoring and measuring
Ethical Procurement Standard
We expect our suppliers to comply with legal requirements and to adopt the following moral principles:
Regulatory compliance
Employment
Elimination of child labour
Right to a living wage
Avoidance of excessive working hours
No discrimination
Provision of regular employment
No harsh or inhumane treatment
Safe and Healthy Working Conditions
We expect our suppliers:
Environment
We expect our suppliers:
Policy Principles
We will use the following best practice principles to guide the implementation of our policy:
Principle 1: Working together
We will:
Principle 2: Making a difference
We will, and we expect our suppliers to:
Craftex Cleaning Systems’ suppliers should:
Principle 3: Awareness raising and training
We will, and we expect our suppliers to:
Principle 4: Monitoring and independent verification
We will:
We will expect our suppliers to:
Principle 5: Continuous improvement
We will, and we expect our suppliers to:
Ultimately, Craftex Cleaning Systems will not do business with a supplier where serious breaches of this standard are identified and where the supplier consistently fails to take corrective action within an agreed timescale.
Policy Summary
Social responsibility
Supplier management
Evidence of Compliance
The Craftex Cleaning Systems Board will carry out regular monitoring of the implementation of sustainable procurement commitments and ethical standards by business units to enable us to identify trends and ensure that environmental and social factors are being considered in procurement decisions.
Guidance
Additional guidance and details of relevant legislation is available from the following sources:
UK websites
DEFRA (www.sustainable-development.gov.uk) Guidance on EC public procurement rules and best practice including OGC/Defra note on environmental issues in purchasing.
OFFICE OF GOVERNMENT COMMERCE (www.ogc.gov.uk) Guidance on procurement and estate management can be found on the framework for sustainable development on the government estate.
ENVIRONMENT AGENCY (www.environment-agency.gov.uk) Legislation and good practice approach.
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